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FREQUENTLY ASKED QUESTIONS
FAQs
Waco Sports & Social Club is a SOCIAL sports league for adults. We organize sports leagues and events for adults to meet new people, have a good time, and be active. All leagues include regular season play, Playoffs and Championship. We also have one day events, like Field Days and season/Holiday parties.
Players must be at least 18 years of age to play in our adult leagues.
Age requirements are listed on the specific sports' registration page.
Teams will be awarded a sportsmanship grade based on their conduct:
A (4.0) - Above and Beyond Conduct and Sportsmanship
B (3.0) - Good Conduct and Sportsmanship
C (2.0) - Average Conduct and Sportsmanship
D (1.0) - Below Average Conduct and Sportsmanship
F (0.0) - Poor Conduct and Sportsmanship
Teams must maintain a 2.5 AVERAGE in order to be ELIGIBLE for the playoffs
Once in playoffs, the team must maintain a 2.5 average in order to remain in playoffs
For all our TEAM sports, you will be provided a Waco Sports & Social Club T-shirt to wear to your games. Our goal is to provide these on the first date of play, but we may not be able to all the time due to extenuating circumstances.
Once participants receive their shirts, you're expected to wear it to your games. Wearing your team shirt is REQUIRED for all playoff/championship games.
Social/Rec: Just for fun, little or no league experience, for less serious players. Players in this league have zero high school experience in the sport. Players with recreational league experience could play in this division.
Intermediate: Athletic and /or has previous league experience, moderately competitive. Players in this league have 50-75% former high school varsity player experience.
Competitive: Very experienced, skilled players and teams. Played 20-50% as a former college player or higher.
Open: Only one division offered. There is a mixture of players and skill levels that will be encountered.
Multi-division: More than one division will be offered. There is a mixture of players and skill levels that will be encountered.
If you do not fit the skill level for a league, we reserve the right to move you to an acceptable league.
No, only players registered as a current player or sub (Register a Sub)() are allowed to participate for liability purposes. Players not registered will result in a forfeit for your team.
We will not have leagues on Thanksgiving (Wednesday-Saturday), Christmas (Wednesday-Saturday), New Years, Easter, Memorial Day, 4th of July, and Labor Day weekend (Saturday-Monday).
We will play on all other holidays.
Any variances/changes for holidays or rainouts will be communicated to players via email as soon as possible.
No worries! We'd love to still have you join us!
You all will need to register as Free Agents or Free Agent (Small Group). During registration there is a question, "I would like to be on the same team as:", make sure to fill this out. Also, your group will need to sign-up around the same time. We will be able to place you all together while space is available.
We will make every attempt to place your group on the same team. Very rarely, if it's not possible, we may need to break up the small groups to fill teams or leagues.
Heck Yea! What you will need to do is register as a Free Agent. We will place you on a team and notify you via email.
Team roster sizes vary on the sport and number of players required on the field. Generally, the minimum number of players is the number of players on the field at any one time plus 3 players. The maximum number of players is usually about double the minimum.
If you are a team that is adamant about wanting to play with less than the player minimum, and knows that your players can make it each week, you will need to register as a team captain and send an email to Play@TXSportsWaco.com. Once registration closes you will receive an emailed invoiced for the remainder balance up to minimum number of players.
Team Captains that register a team, will pay for the minimum players on the roster. Be aware that rosters are closed after week 2 and no players can be added.
That's a bummer, but we understand.
We will first see if any team can accommodate you. If not we will move you to the next season of the same sport, where you will have the option to start your own team or try the free agent thing again. You must let us know 2 days prior to your week 2 of the season game.
We do not hold any spots. Your registration is not complete until you pay your balance upon checkout.
We typically send out all schedules via email and post them on the website 2-3 days before the league starts. This is all dependent on registrations and when a league fills. Individuals can expect to hear a couple days before the league starts about their team and the players on their team. It may take longer to get the individual teams put together.
Your confirmation email should tell you when you can expect to hear from us. Although we strive to get you information ASAP, sometimes we are waiting to hear back from captains/players; patience is key!
It is fairly common for Individuals to find out information as late as the day the league begins – often because of teams/players that register very close to the league start date.
Our seasons consist of 5 or 6 regular season games, plus a night of playoffs/championship. Specifics for each league are in the league information. The actual # of weeks of a league can vary. Leagues that have a posted end date are a “best guess,” as leagues can easily end up going past the posted end date; all end dates should be considered tentative.
Depending on how many teams are in a league, we will divide teams into divisions. This may require some adjustments after the first week or two to ensure teams are evenly matched and placed in the correct divisions.
Some sports (I'm looking at you, pickleball) don't have a set schedule due to the number of players, teams, and amount of time required for games. In those cases, we will set up a placeholder for the designated time and place. Players are welcome to be there for the entire time, and our coordinators will get you involved in as many games as possible.
You will receive an email notification when the (partial and full) schedule is posted or there are any changes made to the schedule.
Our refund policy is outlined in the player waiver, which is agreed to during the registration process. All registration fees are final and non-refundable. Registering for a team is a commitment to participate in the full season.
In some cases, we may need to delay the start of the league. This may be due to teams needing more time to complete their rosters, playing facilities having schedule conflicts and myriad other reasons. We reserve the right to delay league starts and will incorporate all planned games into the revised schedule to the best of our ability. Delayed season starts are not grounds for a refund.
Player's or team's decision not to participate in a league they have registered for is not grounds for a refund. If players or teams choose not to participate after they have registered and at least 3 weeks before the season starts, they may request a league credit to use towards a future league. Refunds are also not given if a player moves, there is a change in work schedule, or any other non-league related changes. Participation in adult sports, even at the recreational level, may result in injury. Texas Sport and Social Club does not refund players' fees if they are injured.
All league credit requests must be submitted in writing to Play@TXSportsWaco.com.
**All social event tickets are non-refundable. Credits cannot be transferred to another player. An additional 6 month to 1 year extension may be requested at Play@TXSportsWaco.com
Teams that forfeit more than 2 games may be asked to leave the league without refund. If you know you may not be able to field a full team, please e-mail by 5pm on the preceding day, (Friday for weekend and Monday games); you should attend with as many people as you can and play pick up (all players must be registered and sign the waiver via Register A Sub)...it is the fun and polite thing to do.
Captains may agree to waive the rules regarding the minimum people but this should be decided before the game starts. The captain from the team that is short players should ask the other captain to see if the games can count (otherwise a forfeit is assumed). IF IT IS AGREED THAT THE GAME COUNTS, IT COUNTS!
Playoffs/Forfeit in Playoffs/Championship:
Forfeit in Playoffs results in HOLDS for future leagues to player that are not attendance. A $25 reinstatement fee must be paid.
Forfeit Fee of $40. Complete this form(https://docs.google.com/forms/d/10F7OJHch7wLVe2Uauu3rdcTP9M3-WJHS-Yrv_EMfhZg/edit)
We understand that life happens and you may not be able to make all your games. If you have not communicated with your team, you will be removed from the team without refund or credit. If you will be out, make sure to communicate with your team and get a sub to take your place.
Playoffs/Forfeit in Playoffs/Championship:
Forfeit in Playoffs results in HOLDS for future leagues to player that are not attendance. A $25 reinstatement fee must be paid.
Players participate in Waco Sports and Social Club at their own risk.
Athletic or event endeavors can be inherently dangerous. Waco Sports and Social Club does not provide health insurance to any player and does not refund players' fees if they are injured.
Players understand the risk and should evaluate participation if they do not have health insurance coverage.
Join the Social Sports Experience. Meet new people, and stay active.
Here are some of the great benefits that come with being an amazing member.
Staying Active:
Granted this is an internal benefit, but staying active has been shown to increase your mood in a positive way, not to mention the health benefits.
SWAG:
Did we mention that League Champions and Social Champions get prizes to celebrate your victory.
Sponsor Rewards/Offers:
It's great to have a person who knows a person. Our experience team is dedicated to getting you the latest offers from area businesses that benefit your active, busy lifestyle. Just make sure you opt-in to our newsletter to receive these special promos.
Drinking alcohol and playing sports is not safe. Drinking of alcoholic beverages while playing is forbidden. Offenders will be ejected from the league without refund or league credit. No exceptions. Visit our awesome Post Game Social Sponsor and enjoy great beverages.
Our referees and coordinators are human, just like you. Like professional referees, they are not perfect and will not see everything on the field. Team Captains can ask for clarification on the rules from time to time, as needed.
There is no such thing as a perfect referee and they all have day jobs. Cut them some slack, as they are trying their best. You can always become a referee and take a swing at it. It will be fun.
If there is a consistent problem that isn't resolved during your game, you may send an email to play@txsportswaco.com (play@txsportswaco.com)for additional support.
Absolutely! We love having people out, and whoever is important to you is important to us! We love supporters and want to be able to share our love of the game with anyone that's interested.
Our first goal with the club is to have FUN. We're all adults, and no one is going to be earning a pro contract for playing with us. We expect EVERYONE to treat others with respect, even in the heat of competition. If players, spectators, or others aren't following that, officials and referees have the responsibility to eject the offender. Our ejection rules are below.
1. Our players and fans are here for FUN. Show respect at all times.
2. No heckling, ridiculing, or verbal/physical abuse is allowed.
3. First offense is a warning.
4. Second offense is ejection from the game/facility for the remainder of the day.
5. Third offense is ejection from the game/facility for the remainder of the season.
6. Our officials and coordinators have FINAL say.
If you feel your concerns aren't properly addressed, send an email to play@txsportswaco.com.(play@txsportswaco.com)
FOLLOW US ON SOCIAL
(512) 769-5122
© 2025 Waco Sports & Social Club. All rights reserved.
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